Create a 504 plan record

Create a record for a student’s 504 plan spells out the modifications and accommodations that students with disabilities need to have an opportunity to perform at the same level as their peers to track review dates, accommodations, disabilities, and all information concerning the plan.

Note: Depending on your user role used to grant or restrict access to a group of users (such as teachers or nurses) to different areas and functions in Aspen privileges, you may be able to create a student's 504 plan from the Student tab, Ed. Plans side-tab in the School, District, Staff, Health, and Special Education views. Family portal a view in Aspen where authorized parents and students can access student data, including attendance, assignments, conduct incidents, and grades users may have view access to the plan.

To create a 504 plan record:

1. Log on to one of the following:
• School view
• District view
• Staff view
• Health view
• Build view
• Special Education  view

2. Click the Student tab.
3. Search for and select the student.
4. Click the Documents side-tab, and then click Ed. Plan.
5. Click , and select 504 Plan.
6. On the Options menu, click Add. The Section 504 Accommodation Plan page appears:

7. 

7. In the box at the top of the page, enter the general information for the plan:
• Select a Status (Draft, Active, Previous, Discarded, Rejected). When you change the status of a draft plan to Active, the system changes the draft to Previous.

  Note: A 504 alert icon only appears for a student if the status of the 504 plan is Active.

• Type or click to determine the Effective date, End date, Review date, District signed date, and Parent signed date.
• If you have created a meeting record, the date of the last meeting record you created for this plan appears.

8. Type a summary of the meeting held to discuss the student’s disability and accommodations.
9. Click Add to select one or more disabilities you need to list for the student for the 504 plan.
10. Type a description of how the student’s disabilities affect the student’s life activities in school.
11. Type any parent/guardian and student concerns.
12. To add a record for any evaluations, click Add.
13. Type the student’s history and evaluative data.
14. To define the accommodations for the student, click Add.
15. Type other accommodations not available in the accommodation list.
16. Click Save.

    Note:  To copy a 504 plan for a student, click Details on the side-tab. On the Options menu, click Copy.