Set the staff accrual cutover date

Define the staff accrual cutover date for your district, Intermediate Organization (if applicable), and schools.

Important: Once you set a cutover date, it cannot be changed. Changing the cutover date would result in incorrect future calculations.

To set the staff accrual cutover date:

  1. Log on to the District, Intermediate Organization, or School view.
  2. Do one of the following:
    • In the District view, click the District tab, Setup side-tab. Under Setup, click Preferences.
    • In the Intermediate Organization view, click the associated tab. Click the Setup side-tab. Under Setup, click Preferences.
    • In the School view, click the School tab, Setup side-tab. Under Setup, click Preferences.
  1. Click the Category drop-down Category drop-down with staff attendance selected. to select Staff Attendance. The Staff Attendance preferences appear.
  1. At the Cutover date field, type the date from which you want to compile staff accruals. For example, if all staff members have accrued time since the first day you used Aspen, type that date. From the date you type forward, the system tracks staff accruals, such as vacation, sick, and personal time.
  2. Click Save.